Deeds

PLEASE BE ADVISED

Due to the granting of an open space easement to the Virginia Outdoors Foundation by The Hermitage Museums and Gardens, effective October 14, 2015 a $1.00 fee will be imposed on every deed admitted to record in the Norfolk Circuit Court Clerk’s Office as per Code of Virginia 58.1-817.

Legislation passed effective July 1, 2017 which authorizes a $5.00 fee for any document recorded in paper format.

We are working to complete the import of all land records that have been imaged dating back to 1682.  There are a total of just over 7 million images to be imported.  Additionally, we are working on providing a “search by name” function to allow faster search and retrieval.  To date, October 20, 2015, we have imported all images into the system.  These images are available by clicking the Special Index button on the bottom of the public search software in our record room.  Additionally, we are 50% complete with the name index.

 

The Circuit Court Land Record Division is the custodian, or keeper of all land records for the City of Norfolk. These records include deeds showing property ownership, mortgages, certain liens and homestead exemptions. All records in the Land Record Division are open to the public. The Land Record Division is a high volume, fast paced office and for that reason we are unable to perform searches.

Requirements

New Requirements for Recording Deeds – Please Read:

When a deed is presented for recordation it must have, a typed Virginia Land Record bar code cover sheet. You must log-in to the Supreme Court Cover sheet web portal to produce the cover sheet.

We only record original documents, or a certified court copy from another court. They must be signed and properly notarized by a person authorized to perform the act of notary public. Each document, if not being picked up after being recorded, must be accompanied by a self address stamp envelop for proper return.

Click here to read more about deed requirements.

Requirements to correct an Index or Description on a recorded instrument

e-Recording

Clerk’s Office has begun accepting e-Recording Land Record documents. For information on how to get started, please contact:

Simplifile
800-460-5657
118 SW 2nd Street
Oak Island, NC 28465

or click this link

https://simplifile.com/e-recording/e-recording-for-submitters/

Fees

All documents when presented in the clerk’s office for recording require a recording tax in accordance with the Virginia State Code, except those exempted under the Virginian State Code. The taxes are calculated as follows:

State tax – .25 per hundred dollars
Local tax – .085 per hundred dollars

Click here for a table of recordation taxes

All documents received in the clerk’s office by 3:30 p.m., will go to record as of that day. All documents received after 3:30 p.m. will be recorded on the following business day.

Any document that does not meet recordation requirements will be returned and charged an extra $5.00 mail handling/processing fee.

Secure Remote Access Site

Remote Internet Record Access (Land Records and Case Information)

Lis Pendens Sample Form